Built for personal trainers
Meet the AI hire for your training business
You train. Prentice handles the phone.
Answers clients at any hour. Keeps to your cancel policy. Drafts package renewals for your OK.
Talk to Prenticestart free
Prentice
Prentice
Your AI hire
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Demo: A client cancels at the last minute. See how I fill the spot while you train.
Working with Prentice is like working with a person.
Prentice can be reached by phone, text or email.
Prentice talks with everyone your business works with: customers, your team, even suppliers.
You’re Drew, and you run Ironwood Training.
You’re training clients all afternoon.
Rod has to work late and will miss his session today.
Mindy wants an extra session this week. You told Prentice to give her any open spot.
- Rod: Hey, stuck at work tonight. Have to skip today, sorry!
- Prentice: No problem, Rod. Want to make it up Wednesday at 5:30 PM?
- Rod: Yes, thanks.
- Prentice: Done. See you Wednesday.
- Prentice: Hi Mindy, a session just opened up today at 5:30 PM. Want it?
- Mindy: Yes! I’ll be there.
- Prentice: Great, you’re booked.
- Prentice: Rod had to work late, so he moved to Wednesday. Mindy took his spot today.
Prentice filled a last-minute cancel while you were training.
Demo: Packages run out, and that’s when clients stop coming. See how I renew them before the last session.
You’re Drew, and you run Ironwood Training.
It’s the end of the month, and five clients are down to their last two sessions.
Angie is one of those clients.
- You: Text everyone with two sessions left. Offer 10 more for $650.
- Prentice: Hi Angie, I’m Prentice, the AI assistant at Ironwood Training. You have two sessions left with Drew. Want 10 more? It’s $650, and you can start Wednesday at 7 AM or Thursday at 6 PM.
- Angie: Yes, I don’t want to stop now. Wednesday at 7 AM is good.
- Prentice: Booked: your next 10 sessions start Wednesday at 7 AM. Drew will have your plan ready.
- Prentice: 4 of the 5 clients I texted renewed for 10 more sessions. That’s $2,600.
Prentice renewed $2,600 of packages before they ran out.
Demo: A new client texts late at night. See how I book her first session.
You’re Drew, and you run Ironwood Training.
It’s late, and you’ve trained your last client of the day.
Tara finds you online and wants to get back in shape.
- Tara: Hi! I haven’t worked out in years. Do you take beginners?
- Prentice: Hi, I’m Prentice, the AI assistant at Ironwood Training. Yes! New clients start with a short first session to see where you are. Does Tuesday at 6 PM work?
- Tara: Yes, that works. This is Tara.
- Prentice: You’re set for Tuesday at 6 PM. I’ll send a reminder the night before.
- Prentice: I booked Tara for her first session, Tuesday at 6 PM. She’s a new client, and she hasn’t worked out in years.
Prentice booked a new client after hours.
Made for personal trainers
Prentice learns your clients, your schedule and your policies, then works in your words.
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Weekly sessions
Every client’s regular times kept on the calendar, with reminders if they want them.
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Late cancels
Handled kindly by your written policy, so you don’t have to be the bad guy.
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First sessions
New clients answered at any hour, booked, and sent your intake form.
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Packages
The next package drafted for your OK before the last one runs out.
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Injuries and goals
When a client mentions a sore knee or a race date, Prentice tells you right away.
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In their language
Clients texted in English, Spanish, French or Portuguese.
Renewals you didn’t have to ask for
A package renewed, a spot filled, a new client booked. Prentice keeps your hours full.
- PrenticenowLorna paid for her next 10 sessions. $650
- Prentice1h agoThree new clients booked first sessions for this week. $150
- Prentice2h agoJordan took Reggie’s open 6:30. $65
- Prentice3h agoLena and her husband want your partner package. $1,100 for 10 sessions, drafted for your OK.
Prentice will earn your trust
My word to you
- I’ll tell every client I’m an AI.
- I’ll double-check my work.
- I’ll ask you when I’m not sure.
- I’ll work within the boundaries you set.
We know trusting an AI with your clients is a big ask.
So Prentice never works alone. Prentice asks you when unsure, and calls on us for backup.
The Prentice team
A client’s whole year, handled
From the first text to the next package, Prentice keeps working.
See how I look after a new client
- I answer a new client’s textMonday, 10:14pm
- Most help stops hereI keep going
- I book a first sessionRight then
- I send your intake formRight after
- I send a reminderThe night before
- I set up weekly sessionsAfter the first session
- I keep to your cancel policyWhen they cancel late
- I draft the next package for your OKWith two sessions left
- I follow up on a late payment, by your ruleA week after it’s due
- I check in after a long break, when you askMonths later
I will draft package invoices for your OK, and keep to your policies.
Prentice goes in your contacts
Just save the number, and you and your clients can start talking to Prentice.
Call Text Email
- You
- Your other trainers
- Your clients
Parents of teen athletes can call or text Prentice too.
Prentice speaks
- English
- Español
- Français
- Português
Getting started
Your part is small. Prentice does the rest.
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Can you answer a few questions about your business?
Then Prentice can learn it. Prentice writes the job description and shows you a demo for no cost.
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Can you share your calendar, packages and policies?
Then Prentice can run your schedule. Sessions, late cancels and renewals, by your rules. Invoices go out only with your OK.
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When Prentice has earned your trust
Then Prentice can talk to your clients. Give clients your Prentice number, or ask Prentice to text them.
Then you get your evenings back.
Get closer to your clients
With Prentice, your clients will be able to:
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Ask the small questions they’d hesitate to bother you with
“Should I bring my own mat?”
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Get an answer at any hour, by call, text or email
“Sorry it’s late, is the 6 AM still on?”
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Talk with you in their own language
“¿Tiene algo a las 6 de la mañana?”
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Book a first session on the spot
“Thursday at 7 works.”
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Move a session without phone tag
“Can we do Friday instead this week?”
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Hear your prices up front
“How much is a 10-session package?”
When you’re easy to reach, clients keep showing up.
Meet the people behind Prentice
We’re small business owners ourselves. We know what it’s like to lose evenings to admin work, and to wish for someone dependable to hand it to. So we built Prentice on three principles.
- Honesty.
- A straight “I’m not sure” beats a confident guess.
- Integrity.
- Treat every client the way you would.
- Reliability.
- Show up, every time. For 15 years our team has built software thousands of people count on every day.
And when Prentice needs backup, we answer.
Dan & Jonathan
Costs less than a person
Prentice does your admin, so compare the cost with hiring help, not with a scheduling app.
| Hiring a Person | Prentice Solo | Prentice Team | Prentice Crew | |
|---|---|---|---|---|
| Works with | Anyone | Just you | 2-3 people | 4-6 people |
| Counts you and everyone on your team who works with Prentice. Customers never count. | ||||
| Monthly cost | $500 5 hours a week at $25 an hour | $99 | $199 | $399 |
50% off the first month while Prentice learns your business |
||||
| Messages included | As many as they can handle in 5 hours a week | 200 | 500 | 1,200 |
| A message is any text or email, sent or received. Each minute of a call counts as one. | ||||
| Communication methods | Phone, text, email, in person | Phone, text, email | ||
| Customers | As many as they can keep up with | No limit | ||
| Availability | 5 hours a week | Any hour, every day | ||
| Overtime | $25 an hour | $25 for every extra 50 messages | ||
| Offseason | You negotiate fewer hours with them | $39 a month when in Standby modePrentice stays active and will respond to customers. Max 50 messages per month. | ||
| Payroll and taxes | Your responsibility | None | ||
| Commitment | You hire them, and give notice to let them go | NoneCancel anytime. | ||
|
Talk to Prenticestart free
More than 6 people? Register, and Prentice will help you set up a plan. |
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Works with
Anyone
SoloJust you
Team2-3 people
Crew4-6 people
Counts you and everyone on your team who works with Prentice. Customers never count.
Monthly cost
$500 5 hours a week at $25 an hour
Solo$99
Team$199
Crew$399
50% off the first month while Prentice learns your business
Messages included
As many as they can handle in 5 hours a week
Solo200
Team500
Crew1,200
A message is any text or email, sent or received. Each minute of a call counts as one.
Communication methods
Phone, text, email, in person
Phone, text, email
Customers
As many as they can keep up with
No limit
Availability
5 hours a week
Any hour, every day
Overtime
$25 an hour
$25 for every extra 50 messages
Offseason
You negotiate fewer hours with them
$39 a month when in Standby modePrentice stays active and will respond to customers. Max 50 messages per month.
Payroll and taxes
Your responsibility
None
Commitment
You hire them, and give notice to let them go
NoneCancel anytime.
More than 6 people? Register, and Prentice will help you set up a plan.
Questions trainers ask
Will clients know they’re texting an AI?
Yes. On the first text, every client hears that Prentice is your AI assistant. Prentice never pretends to be you.
Can Prentice handle my late cancel policy?
Yes. Prentice learns it from you: how much notice, when a late cancel uses up a session, and whether moving it saves it. Then Prentice holds clients to it kindly, and checks with you on anything outside it.
Can Prentice handle session packages?
Yes. Prentice keeps each client’s package sessions on your calendar. Tell Prentice when to draft the next package, like with two sessions left. You approve each one before it goes out, and Prentice follows up on late payments by the rule you set.
Will Prentice know when a client pays me?
Prentice can’t see your bank or payment apps. Forward your Venmo, Zelle or bank payment emails to Prentice’s address, and Prentice reads each payment back to you. Say yes, and it’s marked paid. Prentice works with QuickBooks, or keeps the books for you.
Will Prentice text my clients early or late?
Prentice answers whenever a client texts, even at 5 AM. If you’d rather Prentice never starts a text before 7 or after 9, say so once and Prentice keeps to it.
Do I need a new phone number?
You keep yours. Your business gets a Prentice number of its own. Give that number to clients, or forward your calls to Prentice while you’re with a client.
More answers on the FAQ.
Let Prentice show you
Chat or call. Prentice will ask about your clients, your packages and your policies.
Talk to Prenticestart free